Executive Assistant/Facilities Coordinator

Executive Assistant/ Facilities Coordinator

 We staff and hire the very best.  People who are professional, experienced, and genuinely focused on exceeding the needs of our customers.  We have a lot of fun and we are committed to being an employer of choice by providing a comprehensive benefit and pension program, a generous time off and education policy including your birthday off and all sorts of great staff celebrations throughout the year.  Not to mention our annual ‘Dream’ program that awards one lucky employee with up to $10,000 towards their dream, whatever it may be…

We also happen to sell insurance…..want to work with us?

Megson FitzPatrick is looking for an ambitious, self-driven Executive Assistant/Facilities Coordinator to assist the executive management team and to coordinate supplies and maintenance at all our locations.


Main Responsibilities:

  • Prepare agendas for meetings
  • Attend and take minutes at meetings
  • Manage milestone birthday’s and anniversaries
  • Manage and order supplies for mail machine and printers
  • Order office supplies; stationary and janitorial
  • Coordinate office building maintenance (internal & external) for all locations
  • Place dairy and coffee orders
  • Manage email distribution lists
  • Assist with event planning and fundraising campaigns
  • Schedule meetings, video conferences, appointments, travel arrangements, accommodations and reservations
  • Credit card reconciliation for executive team
  • Provide reception coverage
  • Foster and support initiatives as they relate to corporate culture
  • General office duties: photocopying, letter writing and ad hoc reports as required
  • Coordinate off-site storage
  • Other duties and responsibilities as required

 Location and Status:

Victoria, BC

Permanent full-time employment (35 hrs/week)


  •  3-4 years’ experience in an administrative role would be considered an asset
  • Intermediate to advanced level with Microsoft office including Outlook, Word, Excel & PowerPoint
  • University or college education in a Business-related field would be considered an asset


Values & Competencies:

  • Embraces and embodies our core values and expectations
  • Uphold a strict level of confidentiality
  • Driven and results oriented
  • Strong business acumen
  • Strong people skills with the ability to get along with all personalities
  • Strong initiative with a can-do attitude
  • Critical thinker
  • Extremely organized
  • High level of follow-up and follow through
  • Strong and confident
  • Self-starter
  • Efficient and always looking to improve processes and procedures
  • High level of professionalism and leadership
  • Articulate


To apply, email your resume in confidence to resumes@megsonfitzpatrick.com

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