Megson FitzPatrick: Return to Work Safety Plan

We have adopted the guidelines put in place by BC Center of Disease Control. The goal in creating this protocol is to keep staff and clients as safe as possible during the COVID-19 pandemic. Please refer to http://covid-19.bccdc.ca/ for current, up to date information and best- practice protocols.

PART 1 – FACILITY READINESS:

BUILDING “FLOW”

We have implemented a new traffic flow to help guide the movement of those entering and exiting the premises. Where appropriate, eye level signage and floor decals will be posted to encourage physical distancing while moving throughout the building.

CHANGES IN ROOM OCCUPANCY

To comply with the guidelines for physical distancing, the following list outlines the new room capacities for different workspaces. Signage is posted outside of these areas; however, we advise all users to practice discretion when entering these spaces:

REDBRICK

  • Boardroom – Maximum occupancy = 8
  • 6 Person Breakout – Maximum occupancy = 2
  • 4 Person Breakout – Maximum occupancy = 1
  • Lunchroom – Maximum occupancy = 8
  • Mailroom – Maximum occupancy = 1
  • Multipurpose room – Closed

SHELBOURNE

  • Boardroom – Maximum occupancy = 4
  • Kitchen – Maximum occupancy = 1
  • Lunchroom – Maximum occupancy = 2
  • Mailroom – Maximum occupancy = 1
  • ICBC plate/Batching room – Maximum occupancy = 1
  • Fleet room – Maximum occupancy = 1

UPTOWN

  • Lunchroom – Maximum occupancy = 2
  • Decal room – Maximum occupancy = 1

FACILITY ADAPTATIONS

When returning to work, please note the following building adaptations we’ve made to prepare

for re-entry and to help our community feel comfortable in our space:

  • Installation of “sanitation stations” near high-touch
  • Installation of soap dispensers at every
  • Installation of automatic paper towel dispensers in kitchens and washrooms where required.
  • POS and photo copier/printers will be protected and sanitized after each
  • Chairs have been
  • Plexiglass has been installed at desks where clients will be
  • Removal of client coffee/water station at Uptown.
  • Removal of client “tools” at Uptown and
  • A maximum of 4 clients will be permitted inside Uptown and Shelbourne at any one time – 3 auto, and 1 home.
  • Staffing levels will be reduced by approximately 25% at all
  • Employees will be repositioned throughout the office to ensure physical
  • Eye-level signage and floor decals to encourage building “flow” and physical
  • Cleaning staff have increased priority to “High-Touch” surfaces with cleaning being done every evening.
  • Deep cleaning will be completed twice per week at each

PART 2 – PERSONAL HEALTH AND ELIMINATING THE SPREAD OF COVID-19:

EMPLOYEE GUIDELINES

As much as possible, all employees must always adhere to the general precautions to avoid the spread of COVID-19 including physical distancing measures by maintaining a physical distance of two metres from others.

Employees are encouraged to disinfect their own workstations and other high-contact areas and items regularly with the hygiene products provided.

Employees are required to wear masks in all common spaces within the offices. Employees must conduct a daily screening of their health.

IF EMPLOYEES PRESENT COVID-19 ILLNESS SYMPTOMS WHILE AT HOME

Employees may be excused from work without requiring a doctor’s note.

Employees must report illness to employer and cannot return to work until a negative COVID-19 test result is received and they are symptom free. Symptoms include cough, fever, loss of sense of smell or taste, loss of appetite, headache, body aches, nausea, diarrhea, fatigue, sore throat, runny nose, difficulty breathing and/or shortness of breath.

Employees may return prior to 14 days if they have been assessed by a medical professional and

a doctor’s note is provided, and it is determined that they DO NOT have COVID-19.

If an employee has known close contact with someone who had COVID-19 as per CDC guidelines, they must self-quarantine for a 14-day period.

If an employee has travelled outside of Canada within the last 14 days they must self-quarantine for a period of 14 days.

Employees can use the COVID-19 self-assessment tool at BC COVID-19 Self-Assessment Tool to help determine if further assessment or testing for COVID-19 is needed; contact 8-1-1 if further health advice is required; and 9-1-1 if it is an emergency.

If an employee requests to take an unscheduled day off (PTO or vacation), they can expect to answer a series of questions to determine if it is a “sick” day. If an employee is not comfortable providing this information to their manager, they will be referred to HR.

IF EMPLOYEES DEVELOP COVID-19 ILLNESS SYMPTOMS WHILE AT WORK

Employees should go home right away where possible. If unable to leave immediately, the symptomatic employee should:

  • Separate themselves into an area away from
  • Maintain a distance of two metres from
  • Use a tissue or mask to cover their nose and mouth while they wait to be picked
  • Remaining employees must clean and disinfect the space where the employee was separated and any areas used by them (e.g., office, bathroom, common areas).
  • If concerned, contact 8-1-1 or the local public health unit to seek further
  • If the employee is assessed by a medical professional and a doctor’s note is provided and it is determined that they DO NOT have COVID-19, they may return to the office once symptoms resolve.
  • If the employee has not been assessed by a medical professional, you must self-isolate for a minimum of 14-days, and until the symptoms

RETURN TO WORK AFTER DIAGNOSIS OF COVID-19

We prohibit all our employees from reporting to work if they have COVID-19. They may return to work if:

  • COVID-19 like symptoms completely gone AND negative results from the public authority’s COVID-19 testing
  • It should be noted that return-to-work conditions are an evolving aspect of COVID-19. We will update these as recommended by government
  • A deep clean will be scheduled immediately upon learning of an employee who has COVID-19.

PHYSICAL DISTANCING

Megson FitzPatrick has taken the following steps to adhere to public guidelines on physical distancing:

  • Instructing employees to work a minimum of two metres
  • Reconfiguring how the workplace is set up.
  • Using technological applications instead of in-person
  • Allowing employees to work from home where

INDIVIDUAL PROTECTION

NO VISITORS IN THE OFFICE

No children, family members, friends or anyone else who is not an employee of Megson FitzPatrick and only those given permission, are allowed in the office.

FACEMASKS

Each employee will be provided with a face mask and it is mandatory that masks are worn in all common spaces.

GLOVES

Gloves from outside of the office are not allowed as they can carry the virus inside the office. Disposable gloves that are used in the office and discarded are permitted unless the gloves can be washed.

SURFACE DISINFECTANT

Employees will have access to surface disinfectant and paper towels to wipe down their desk.

HAND SANITIZER

Megson FitzPatrick will supply individual hand sanitizer to each employee.

SANITIZE WORKSTATIONS

Above and beyond what cleaning staff do, each employee will be responsible for sanitizing their own workstations at the start and the end of the day.

SANITIZE COMMON AREAS

Employees are responsible for wiping down photocopiers, coffee machines or any other common equipment after each use. Wipe all door handles that you touch and chairs and surface areas in common areas including lunchrooms and meeting rooms. Fridges can be used to store food but only if staff wipe off any containers when putting them into the fridge.

PUBLIC TRANSIT

After due consideration the company believes it would be discriminatory to dis-allow individuals to use public transit if that is their regular means of transportation. At minimum if staff are to take public transit, they should wear masks and they should sanitize their hands before entering the workplace building.

PART 3 – CLIENT PROCEDURE:

We have limited the number of clients in the offices to four and mandated all clients to wear masks in the office. Client information is recorded prior to entering the premises for contact tracing purposes and clients are asked screening questions. Clients are asked to sanitize their hands and take a sanitized pen, from there they are directed to the waiting area, or to an available agent. After the client leaves the employee sanitizes the desk and chair they were sitting in.

PART 4 – ADDITIONAL RESOURCES AND WORKS CONSULTED:

  • C. Order from the Provincial Health Officer
  • WorkSafeBC: Preventing exposure to COVID-19 in the workplace
  • C. COVID-19 response update
  • C Orders Notice & Guidance
  • C. COVID-19 Self-Assessment
  • C. Centre for Disease Control